Privacy Policy

Last updated: [DATE]

Nook Property Services ("we", "us", "our") respects your privacy. This policy explains how we collect, use, store and disclose personal information, in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. What we collect

We only collect personal information that is reasonably necessary to quote and carry out our services. This typically includes: your name, phone number and email address; the property address where work is to be carried out; details about the work you're enquiring about; photos of the property you choose to send us; records of our communication with you; and payment and invoicing details.

We do not collect sensitive information without your explicit consent.

2. How we collect it

We collect personal information directly from you through our website enquiry form, by phone, email, social media messages, or in person during a site walkthrough. If you contact us through a third party (for example, a property manager enquiring on behalf of an owner), we may receive your details from them.

3. Why we collect it

We use your personal information to prepare and send you a quotation; schedule and carry out the work you've engaged us for; contact you about your job; issue invoices and process payment; keep records of completed work including before and after photos; and respond to questions, feedback or complaints. We will not use your information for a different purpose without your consent, unless permitted or required by law.

4. Photographs of your property

We take photos of work sites before, during and after a job. These are used for our own records and for quality assurance. We will not publish photos of your property on our website, social media or marketing materials without your prior consent. If you'd prefer we don't photograph your property at all beyond our internal records, just let us know.

5. Marketing

We may occasionally contact you about our services. You can opt out at any time by replying to any message or contacting us using the details below.

6. Who we share it with

We do not sell your personal information. We may share it with subcontractors or trade partners engaged to carry out part of your job; our accountant or bookkeeper; service providers who host our website, email or business systems; and anyone else where you've consented or where we're required by law. Some of our service providers may store data on servers located outside Australia. Where that happens, we take reasonable steps to ensure your information is handled consistently with the Australian Privacy Principles.

7. How we store and protect it

We store personal information securely, using password protected devices and accounts, and take reasonable steps to protect it from misuse, loss, unauthorised access, modification or disclosure. We keep personal information only as long as needed for the purpose it was collected, or as required by law. When it's no longer needed, we destroy or de-identify it.

8. Data breaches

If a data breach occurs that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC), as required under the Notifiable Data Breaches scheme.

9. Automated decision making

We do not use automated systems or artificial intelligence to make decisions about you that would significantly affect you. All quotes and decisions about your job are made by a person.

10. Cookies and website analytics

Our website may use cookies and basic analytics to understand how visitors use the site. You can disable cookies through your browser settings at any time the site will still work.

11. Accessing and correcting your information

You can request access to the personal information we hold about you, or ask us to correct it, at any time. Contact us using the details below and we'll respond within a reasonable period. There's no charge for making a request. You can also ask us to delete your personal information, and we'll do so unless we're required to keep it by law.

12. Complaints

If you believe we've mishandled your personal information, please contact us first we'll investigate and respond within a reasonable time.

13. Changes to this policy

We may update this policy from time to time. The current version will always be available on our website, with the date it was last updated shown at the top.

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